privacy
Scott & Young Privacy Policy
Introduction
Scott & Young Associates will be what is known as the 'Controller' of the personal data you provide to us.
Scott & Young is committed to protecting and respecting your privacy. This notice sets out the basis on which any personal data we collect from you, or that you provide us, will be processed by us.
Grounds for data collection
We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Business Regulations 2013. We collect personal data from the following types of people to allow us to undertake our business:
• Prospective and placed candidates for permanent and contract roles
• Prospective and live client contacts
• Supplier contacts to support our services
• Employees, consultants, temporary workers
What information do we collect?
To provide the best possible employment opportunities for our candidates, we need to process certain information. We only ask for details that will help us to help candidates find a new role, such as name, contact details, education details, employment history and immigration status (and other relevant information you may choose to share).
If you are a Scott & Young client, we need to collect and use information about you, or individuals at your organisation, in the course of providing you with our recruitment services. This primarily involves finding candidates to fill your roles.
Scott & Young will also store information relating to previous dealings with us, including job applications, email and telephone communications, job interviews and placements.
How do we receive information about you?
We may obtain candidate information from any number of locations:
• When you submit your details on our website
• When you correspond with us by phone, email or otherwise
• When you register your CV on a job board and it matches the skills/experience we are looking for
• When you apply for one of our jobs via a job board
• When you are referred by a friend / colleague
• Your LinkedIn profile
There are two main ways in which we collect client data:
• Directly from you
• From third parties such as candidates, online job boards, LinkedIn and networking.
Data Retention
We will delete candidate personal data from our systems if we have not had any meaningful contact with you for seven years.
We will consider there to be meaningful contact with you if you submit your updated CV onto our website, apply for jobs with us or we receive an updated CV from a job board. We will also consider it meaningful contact if you communicate with us about potential roles, either by verbal or written communication or engage with any of our marketing communications.
Under new data protection regulations (GDPR), we are required to keep the data we hold accurate and, where necessary, up to date. As such, we will make an effort to regularly communicate with you to ensure your data is up to date and accurate.
Legal Basis for Processing
Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.
We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.
We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.
We will, in some circumstances, rely on consent for particular uses of your data and you will be asked for your express consent, if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate).
Legitimate Interests
At Scott & Young we take your privacy seriously and will only use your personal information to administer your account and to provide you with our recruitment services.
We think it's reasonable to expect that, if you are looking for employment or have posted your professional CV information on a job board or professional networking site, you are happy for us to collect and otherwise use your personal data to provide our recruitment services to you, share that information with prospective employers and assess your skills against our live vacancies. During the job offer process, your potential employer may also want to confirm your references, qualifications and criminal record.
We want to provide you with tailored job alerts to help you on your job hunt. We therefore think it's reasonable for us to process your data to make sure that we send you the most appropriate jobs.
Data Storage and Processing
All of the personal data we hold about you will be processed by our staff in the United Kingdom. We take all reasonable steps to ensure that your personal data is processed securely.
Who do we share your data with?
We will only share your information with prospective employers.
Data subject access requests
You may ask us to confirm what information we hold about you at any time, and request us to modify, update or delete such information. If you wish to access your data at any time, please email info@scottandyoung.co.uk
Updates or amendments to this privacy policy
We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. Your continued engagement, following the notification of such amendments on our website, constitutes your acknowledgement and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.
How to contact us
If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at info@scottandyoung.co.uk